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Issue 19

                                           11 October 2024

Welcome to issue 19 of Practice and Process. We have a number of practice guide and process updates plus, of course, the latest instalment of Ask Adam. Don't forget you can catch up on previous issues via our Practice and Process archive.

 

PG11

Text saying 'We're going digital'

Which practice guide has changed?
Practice guide 11: inspection and application for official copies

When did it change?
2 September 2024

What has changed?
We have amended multiple sections.

What does it mean for customers?
We have reformatted 
our guidance to ensure the digital routes for official copies are explained before reference to paper-based applications, reflecting HM Land Registry’s digital transformation.


In addition, section 6.3 has been amended to clarify how to make official copy applications via the portal or Business Gateway where more than one deed of the same date and type exists.

 

PG19

A section of form RX1: Enter a restriction: registration

Which practice guide has changed?
Practice guide 19: notices, restrictions and the protection of third-party interests in the register

When did it change?
16 September 2024

What has changed?
We have amended section 3.9.1.

What does it mean for customers?

We have amended our guidance to confirm when we will consider an application for cancellation of a restriction on a freehold title in favour of a dissolved management company.


Our guidance on disapplying a restriction has been amended to reflect the change made to section 7.7 of practice guide 35: corporate insolvency on 16 September 2024 (see below).

 

PG19

A section of form UN1: Unilateral notice: application to enter

Which practice guide has changed?
Practice guide 19: notices, restrictions and the protection of third-party interests in the register

When did it change?
23 September 2024

What has changed?
We have amended section 2.3.3.

What does it mean for customers?
Our guidance on the second part of a unilateral notice entry has been amended by removing the words ‘the person identified by the applicant as’ for clarity and conciseness.


 

PG35

Two people examine a document with pens in hand.

Which practice guide has changed?
Practice guide 35: corporate insolvency

When did it change?
16 September 2024

What has changed?
We have amended section 7.7.2 and added section 7.7.4.1.

What does it mean for customers?
We have updated our guidance to confirm the circumstances under which we will consider an application to cancel a restriction on a freehold title in favour of a dissolved management company.

 

PG57

A diamond-shaped sign with the word 'Exempt' on a yellow background.

Which practice guide has changed?
Practice guide 57: exempting documents from the general right to inspect and copy

When did it change?
9 September 2024

What has changed?
We have amended section 2.4.

What does it mean for customers?

Our guidance on when an application for exemption is likely to be refused has been amended to clarify that each application will be given full consideration on a case-by-case basis.


Process changes


Chalk arrows on a blackboard, pointing in opposite directions and one waying 'Old way' and the other 'New way'.

Changes to information services fees from December

  • The fee for information services including Agricultural Credits and Land Charges – unchanged for more than 10 years – will increase by £4. 
  • The increase will support an acceleration of service improvement, including through digital transformation.

From Monday 9 December, fees for HM Land Registry information services will increase for the first time in more than 10 years.


For full details please find a table detailing the changes to information service fees on GOV.UK.



Original deeds and documents for first registration applications

Our policy of no longer accepting conveyancer applications for first registration based entirely on certified copies of title deeds and documents came into effect on 1 October. Instead we need the original deeds and documents.

For more details see our blog and Practice guide 1: first registrations, which has been updated accordingly. Pending applications that were lodged with us before 1 October are not affected.


Reply to requisition feature on the portal expanded
  

Following feedback from customers, in the coming weeks you will be able to use the Reply to requisition feature to reply to any requisitions received for applications lodged via our Network Services through the portal



Let’s be clear: rewriting requisitions

We have been working on making our requisitions clearer, easier to action and less formal.


Requisitions are all written using one of – or a combination of  – more than 1,500 text templates. This supports consistency by minimising any requirement to word letters from scratch, and allows us to provide our customers with meaningful data to help improve requisition rates.


Customers have told us they find many of the templates contain too much jargon and don’t always clearly state what action is required. We have been looking to address this and the first of our reworked templates are now live – you may have received one.


Some customers have reached out to tell us the new templates are clearer, simpler and less repetitive.


We have a lot of templates to work through, so you may see a mix of styles in requisition letters as a result of this ongoing project.


We want to hear from you if you have any feedback or thoughts on the project. Just email customercommsteam@landregistry.gov.uk.


We will keep you updated as to progress.


Adam Hoo

Ask Adam


What question have you always wanted to ask about our processes? Or what puzzling aspect of land registration have you just encountered in an application? Customer Policy Manager Adam Hookway is here to provide the answers.so please send us your questions for him.

Brian Johnson, Birchall Blackburn Law Solicitors: This is based on a live matter from the entries in the B Proprietorship Register.


Mr. A and Miss. B are, as from 2008, the unmarried joint owners of the property and hold as "joint tenants" because there is no Form A restriction.

Several years after being registered as the owners of the property, a standard Form K restriction is reregistered, in 2017, against Miss. B in respect of an interim charging order made against her.

Miss B dies in 2023.

Mr. A now wishes to sell the property in 2024.

It is recognised that an "interim charging order" severs a joint tenancy so that the property would have been held by Mr. A and Miss B as tenants in common in equal shares.

Which of the following scenarios is correct for Mr. A to sell the property:

(1) - As the interim charging order severed the joint tenancy, Mr. A will have to appoint an additional trustee to act with him in the sale so that the Buyer obtains a good receipt for the purchase money.

(2) - Despite the severance of the joint tenancy, there is no Form A restriction as the creditor with the benefit of the interim charging order failed to apply for a Form A simultaneously with his Form K. Consequently, Mr. A can sell the property on his own - survivorship applying - so no need to appoint an additional trustee and because the sale will be for valuable consideration the Land Registry will automatically remove the Form K once the buyer's solicitors comply with its terms namely written notice to the creditor and certificate to the Land Registry.

Adam: Charging orders and how they are protected on the register by way of a form K restriction can often trigger discussion. Your question is an interesting one and the answer really lies in a mix of your two scenarios.

When a creditor applies to protect their interest by way of a form K restriction there is no requirement for them to apply for a form A restriction. The register is not definitive as to how joint owners hold the property and we don’t refer on the register to them being joint tenants or tenants in common. So there’s no ‘failure’ on the creditor’s part but the protected charging order does in effect sever the joint tenancy.


So where one of the owners has died, and there is a form K restriction on the register, the sole surviving proprietor can sell but it is important that firstly the restriction has been complied with to allow overreaching to occur and for the restriction to be automatically cancelled.


Secondly, and crucially in your scenario, we must be certain that the transfer is a sale and a transfer of the entire legal and beneficial interest in the land, rather than a sale and transfer of for example one of the registered owner’s beneficial interest.


It’s that second part that causes the ‘mix’ I mention as one way of confirming that the sale/purchase transfer is indeed of the entire legal and beneficial interest in the property is to appoint a second trustee to act with the surviving owner so that together they then transfer the whole legal and beneficial title and take receipt of the purchase monies.


Practice guide 76 provides more guidance with regards charging orders including how they can be protected on the register and how that differs depending on whether there is a sole or joint proprietor.

Sections 4 and 7 are important guidance that is often referred to with regards how a form K restriction might be automatically cancelled when there is a sale/purchase provided the restriction is complied with

Send us your questions for Adam

HM Land Registry training hub


Our HM Land Registry training hub provides access to a wealth of easy-to-find and easy-to-follow guidance and training materials on hundreds of topics – all in one place – to help you prepare and submit high quality applications, and make the best use of HM Land Registry services.


Along with practice guides, you'll find links to webinars, videos, podcasts, checklists and flowcharts.

We’re continuously growing and developing our training offering and will be adding new content as and when it becomes available.


HM Land Registry Essentials


Our self-service training package HM Land Registry Essentials will help you with the basics – whether you’re new to conveyancing or just need a refresher. What does HM Land Registry do? How do we fit into the conveyancing process? And how do you avoid requisitions when submitting applications to us? Find out the answers to these questions and more.


New video guides available on YouTube


Our latest ‘How to’ video guides, designed for sharing with your clients and with colleagues new to conveyancing, have been published on YouTube, as part of our Public Guidance playlist.

  • How to complete form TR1
  • How to find information about land and property

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