Practice guide 67: evidence of identity
We know conveyancers are familiar with identity requirements, but evidence of identity remains one of the most common reasons applications are requisitioned. This short reminder highlights the key checks that can help avoid delays.
1. Know when ID evidence is required
As a conveyancer, you may need to meet our identity requirements in two main situations:
- when lodging an application on behalf of a client; and
- when confirming the identity of an unrepresented person involved in a transaction, using form ID1, ID2 or ID5.
This evidence helps protect against registration fraud by confirming the right identity checks have been carried out. It often applies to transfers, leases, legal charges, paper discharges and some first registrations. See section 4 of practice guide 67 for details of when we need ID evidence and who for.
2. Pick the correct form and check it is complete
If using an ID form, use form ID1 for individuals, ID2 for corporate bodies and ID3 where an authorised non-conveyancer verifies identity. If you verify identity by online video call, complete form ID5 and lodge it with the ID1 or ID2. ID forms must be no more than 3 months old when lodged. If you submit a copy, include all required pages and evidence. Where a photograph is needed, include both sides of the signed and dated photo, in colour, with the person’s face clearly visible.
3. Treat attorneys as separate individuals and check the chain
Where an attorney is acting, remember they are treated as a separate individual for identity evidence purposes. Check whether identity evidence is needed for the donor, the attorney, or both. Where a power of attorney has also itself been signed by an attorney, we require both powers and evidence of identity for each attorney in the chain.
More: watch our on-demand video Evidence of Identity on GoToStage or Top tip 4: Identity on YouTube.
